Place Materials on Course Reserve

Recordings and Digitized Print Materials for Toolkit

The Music Library provides assistance for Music Department faculty who wish to make copies of sound recordings available online. Taking advantage of this option might be appropriate if:

your class size is fairly large
your listening assignments tend to consist of a number of short selections or excerpts from larger works

The sound files will be delivered as MP3 files and can be accessed by students from the Materials section of the course page of the Instructional Toolkit. Listening to the files requires a computer equipped with a sound card, an audio player, and an Internet connection. The Music Library provides such computers, as well as headphones. Off-grounds users will need to set up a proxy server account in order to access the files in Toolkit.

To submit requests fill out and print a copy of the Electronic Listening Assignment Request form for each selection you'd like to add to your Toolkit course site. Be sure to read the copyright statement and sign the form. Then deliver the form in-person to Alderman Library or by e-mail to Winston Barham.

Please keep the following in mind when submitting a request:

Submit requests at least five days and up to two weeks ahead of time. Extra lead time may be needed for ordering and processing requests for recordings the Music Library will have to purchase. See Request a Purchase If We Don't Have It below.
Because of copyright restrictions, the Music Library must own copies of all recordings used to create the online sound files. See Copyright Guidelines below.
If the Music Library owns the recording, be sure to include the call number and track number. If the Music Library does not own the recording: include the label and publisher's number of the recording, and we will acquire it if possible.
Before the library can post sound files to your Toolkit site, you must set up an account (if you have not used Toolkit before) and create a homepage for the class. The Faculty Toolkit Instructions will walk you through the process.
Please indicate to us the selection that is assigned. We will list that in the reserve list rather than the title of the recording.

Physically Available Tapes, CDs, Scores, and Print Materials

Reserve physically available materials by bringing a list or the physical objects to the reference desk and requesting that they be put on reserve. Alternatively, send a list of items by e-mail to Winston Barham. Be sure to tell us the course number.

Cassettes of a student recording, a field recording, or your own playing of examples for student study may be put on reserve. It is permissible for students to make copies, but we MUST know the origin of the recording and have it clearly marked on the cassette. Instead of creating anthologies for your students to listen to, please place the individual recordings on reserve and/or request Toolkit sound files.

Your personal books and recordings can be put on reserve. We need to attach labels for identifying the item, although we will mark it as little as possible. We have no control over markings that students may put in books, however. We will do our best to keep the item but it is possible that it will be lost.

Materials from Other U.Va. Libraries

Materials from other U.Va. libraries can be retrieved and put on reserve in Music as long as they are not also on reserve at their home location for another class.

Interlibrary Loan Materials

Borrowed Interlibrary Loan books may not be put on reserve.

Request a Purchase If We Don't Have It

Purchase of non-owned items can be requested. Normal ordering procedures take a minimum of 6-8 weeks to receive material, however we can rush order materials, usually receiving them in 1 week. Please allow enough time.

Copyright Guidelines

Copyright is an important legal issue to consider when requesting course reserves. Instructors should familiarize themselves with the University Policy on Copying of Copyrighted Materials. Please consult Music Library staff if you have any questions about copyright guidelines.

Photocopied journal articles may be put on reserve, but require a signed blue copyright release form.

For questions specifically dealing with electronic reserves for audio, the Music Library endorses the Statement on the Digital Transmission of Electronic Reserves issued by the Music Library Association. Instructors submitting materials for electronic reserves in audio form must sign the "Notice of Warning Concerning Copyright Restrictions" portion of the request form. To prevent pirating of copyrighted recordings, instructors must add password protection to any Toolkit page which includes links to electronic copies of recordings.