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Digitization Services

About Digitization Services

The Digitization Services unit of Digital Curation Services of the University of Virginia Library is one of the primary caretakers responsible for the transformation of the Library's rare and unique materials to digital formats. Using specialized equipment to properly handle these materials, we digitize such varied objects as rare books, manuscripts, maps, and other artifactual objects.

Digitization Service's primary mission is to convert these rare materials to digital formats that the U.Va. community can use to support their research and instructional needs. Our secondary mission is to use these digital surrogates as a means to highlight and promote the library's rare materials in such a way that more users can gain access and discover them. We will always endeavor to deliver materials to anyone who requests them. There will be times, however, when the fragility of the original will render it impossible to digitize.

Services Provided

We provide the following services:

  • Digitization Services for Faculty (DS4F) offers digitization of slides, books (out of copyright), maps, manuscripts and other formats needed by faculty for classroom instruction. A request form and information sheet with full details are available for download. These requests can be submitted at:
  • Scanning of print, manuscript, and other materials from the Special Collections Department for inclusion in printed or World Wide Web documents.
  • Coordination and limited project support to faculty and graduate students involved in the development of materials for their research.

Requests can be made through our request form: http://www.lib.virginia.edu/rmds/services/requests/index.html. Your request must identify your affiliation (i.e. whether you are employed by the University of Virginia) and the means with which you intend to use the materials we deliver to you. If you are not affiliated with the University there may be a charge for the services we render. Whenever possible identify the object(s) you need with as much information as possible.

Our costs for non-U.Va. affiliates are as follows:

  • $50.00 for the first hour of service
  • $25.00 for each additional hour

Please review our Use of Materials Requirements and Policy Statements.

Equipment and Software

Digitization Services uses the following equipment to digitize rare books, manuscripts, photographs, maps, and other unique and fragile materials:

  • 3 Phase One P45+ digital backs attached to Hasselblad cameras firewire linked to Macintosh workstations
  • 1 Cruse Scanner (CS 285 ST-FA) linked to a PC
  • 1 Epson Expression 10000 XL large format scanner running on a Macintosh G5 workstation
  • Several smaller Epson flatbed scanners
  • Image manipulation software includes Capture One (for use with the P45+ systems), Microsoft Expressions Media, and Adobe Photoshop, which offers a full range of options for image enhancement batch manipulation of image files.
  • Images can be saved in formats which can be read by software on other platforms. The staff will assist users in transferring image files to other machines on or off Grounds via HTTP download through a special web page. In addition, Digitization Services can deliver image files on CD-r or DVD-r.

Who We Serve

Some examples of our U.Va. users are:

  • U.Va. faculty, graduate, and undergraduate, and library related research.
  • Units that are affiliated with the University including the Provost's Office, Alumni Hall, News Services, the Astronomy Department, and the Virginia Foundation for the Humanities.
  • Groups that are intimately associated with the library including, The Virginia Center for Digital Humanities (VCDH), The Institute for Advanced Technology in the Humanities (IATH), and the Claude Moore Health Science Library.
  • Units within the library itself: the Digital Research and Scholarship unit, Robertson Media Center (RMC), Brown Science and Engineering Library, and the Fiske Kimball Fine Arts Library.
  • Grants generated by Special Collections and other units within the library.

We also serve researchers and groups outside of the university community such as:

  • Independent researchers
  • Publishers (Random House, Gallimard, The Learning Company)
  • Businesses (Alexander Street Press)
  • Photo journalists and researchers
  • Organizations (such as the Thomas Jefferson Foundation)
  • Grant funding agencies (such as Cabell Foundation and the Gould Foundation)
  • As well as individuals (the Duke Family)

Please see our contacts page to reach the appropriate staff.


News & Events ...

  • The Scholarly Resources unit has changed its name to Digital Curation Services so we will be better positioned to engage with national conversations on related topics.

Where to go ...

Requests for Digital Curation Services services may be placed at these locations:

Forms and Guides

  • For curriculum support, download the Digitization Services for Faculty (DS4F) form and instructions.
  • For Special Collections materials, use our online Request Form.
  • For additional information regarding UVa Library's current standards for digitized materials, please refer to our Digitization Guidelines.
  • Or contact us via email.

  • University of Virginia Library
    PO Box 400113, Charlottesville, VA 22904-4113
    ph: (434) 924-3021, fax: (434) 924-1431, library@virginia.edu

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